The first South African Monitoring and Evaluation
Association (SAMEA) conference is presented as part of SAMEA’s
mission to cultivate a vibrant community that supports, guides
and strengthens the development of monitoring and evaluation in
South Africa. It will be open to members and non-members, and
will provide a platform for interaction and information-sharing
among all those interested in monitoring and evaluation.
| 1. |
Aims of the Conference |
| • |
To bring together
monitoring and evaluation specialists and users as part of
SAMEA’s mandate to promote the development of M&E
thinking and practice in South Africa |
| • |
To provide an opportunity
for M&E specialists to take stock of what others are doing
in the field and to provide an opportunity for participants
to understand the state of development of M&E in South
Africa |
| • |
To stimulate debate
and research around M&E practice and its role in the society,
given the specific development and service delivery challenges
in South Africa |
| • |
To promote the integration
of theory and practice in M&E |
| • |
To publicise the existence
of SAMEA and to promote its national and international profile |
| |
| 2. |
Conference Theme |
The conference will convene
under the theme ‘Monitoring and Evaluation in Action’.
Within this broad theme we invite participants to focus
on: the utilization of M&E practices and findings in
programme development, management and implementation; knowledge
management within organizations and programmes; the challenges
of building evaluation systems for tiered, multi-sectoral
and multi-partnered programmes; and building evaluation
capacity. However, we welcome all contributions that could
lead to fulfillment of the broad aims of the conference. |
| |
| 3. |
Conference Activities |
Pre-conference professional
development workshops: On the two days prior to the conference
SAMEA will host a number of professional development workshops.
These will be hands-on, interactive sessions that provide
an opportunity to learn new skills or hone existing skills.
They will range in length between Ω day, 1 day and
2 days long.
The workshops will be conducted at the SAMEA conference
venue in Johannesburg although it may be necessary, if specialised
venue requirements are not available, that particular workshops
will be conducted elsewhere in Johannesburg or Pretoria.
Conference oral presentations, posters and panel discussions:
The conference will consist of key-note addresses,
panel discussions, oral presentations of papers in parallel
sessions and a poster exhibition. |
| • |
Oral presentations:
Presenters will have 15 minutes of presentation time plus
10 minutes of question and discussion time with members of
the audience. |
| • |
Poster
presentations: The Organising Committee wishes to emphasise
that oral contributions and poster presentations are equally
important. Poster sessions will form a prominent component
of the scientific programme. Presenters will exhibit posters
in a central venue and conference slots will be dedicated
to participants walking around the poster exhibition with
presenters standing alongside their posters to discuss their
work and answer questions. |
| • |
Panel
discussion: A panel discussion must involve a moderator
and 3 panelists offering coordinated presentations on a current
issue within the conference theme. Each panelist will have
15 minutes for her/his presentation and there will be 45 minutes
for discussions and comments from the floor. |
| |
| 4. |
Proposal Submission
Guidelines |
An invitation is extended to
those interested in presenting a professional development
workshop, oral or poster presentation or arranging a panel
discussion to submit a proposal for consideration by the
SAMEA Conference Programme Committee (contact details below).
|
| |
| Pre-conference professional
development workshops |
Prior to the conference (March
26-28, 2007), SAMEA will sponsor professional development
workshops for conference participants. SAMEA is calling
for proposals from individual consultants, universities,
South African government organisations, private training
providers, and/or companies/NGOs to facilitate professional
development workshops.
We would like to encourage a multiplicity of course offerings
that would meet the diverse needs of the M&E community
at different levels of expertise and specialisation.
The proposals should not exceed 3 pages and must clearly
articulate: |
| 1. |
Workshop title |
| 2. |
Facilitator/s name, background, affiliation
and qualifications |
| 3. |
Contact details |
| 4. |
Description of experience in training in the
field and history of course |
| 5. |
Course length (either Ω day, 1 day or
2 days long) |
| 6. |
Course description (include learning outcomes,
course methodology) |
| 7. |
Target participants (beginner, intermediate,
advanced and any special expertise required in order to benefit
from the course: e.g. stats background, experience in M&E) |
| 8. |
Ideal and maximum number of participants |
| 9. |
Special requirements (e.g. participants to
sit at circular tables, data projector, all participants to
have access to computers/internet, special venue required) |
| 10. |
Course materials to be used and distributed |
| 11. |
Accreditation (a brief discussion about whether
the course is accredited, although it is our expectation that
most courses will not be accredited) |
| 12. |
Fee: SAMEA will pay the facilitator a per participant
fee of R600 for a two-day workshop, R300 per participant for
a one-day workshop and R150 per participant for half-day workshops.
This fee is intended to defray some of the costs incurred
by the facilitators. Note that SAMEA will only sponsor
a workshop if at least 10 people register and pay for the
workshop. |
| |
| Oral Presentations |
| Abstract submissions for oral presentations
should include the following: |
| 1. |
Indication that the abstract is for an oral
presentation. |
| 2. |
Title of presentation |
| 3. |
Name and affiliation of author/s |
| 4. |
Name and title of presenting author |
| 5. |
Email and telephone contact details of presenting
author |
| 6. |
Abstract: This may not be longer than
300 words. It should include information on the context, an
overview of the content of the presentation and summary of
the results/conclusions of the work presented. |
| 7. |
Proposals must be submitted via email in Microsoft
Word. Please note that abstracts that are accepted will be
included in the conference programme as they stand, and authors
are required to ensure that they are adequately proof-read
before submission. |
| 8. |
A statement of whether the presenter would
be interested in presenting a poster if the presentation is
not accepted for the limited number of oral slots. |
Only abstracts that have not
been presented before (at other conferences, etc.) will
be considered.
Proposals not accepted for oral presentation will be considered
for poster presentation along with the proposals specifically
submitted as poster presentations. |
| |
| Poster presentations |
| Abstract submissions for poster
presentations should include the following: |
| 1. |
Indication that the abstract is for a poster
presentation. |
| 2. |
Title of poster presentation |
| 3. |
Name and affiliation of author/s |
| 4. |
Name and title of presenting author to be in
attendance at poster exhibition |
| 5. |
Email and telephone contact details of presenting
author |
| 6. |
Abstract: This may not be longer than
300 words. It should include information on the context, an
overview of the content of the poster and summary of the results/conclusions
of the work presented in the poster. |
Please note that only new work
may be exhibited and posters should not have been presented
at other conferences or venues.
In order to present a poster, the author will be required
to attend the conference.
Details relating to poster size will be communicated on
notification of acceptance of a poster presentation. |
| |
| Panel Discussions |
| Proposals should include the following: |
| 1. |
Title of panel discussion |
| 2. |
Names, affiliations and areas of expertise
of panellists and moderator. Moderators are requested only
to include panellists that have already agreed to participate. |
| 3. |
Email and telephone contact details of moderator |
| 4. |
Abstract: This may not be longer than
300 words. It should be a summary of the themes or issues
to be addressed by the panel members. It should also
justify why the panel may be of interest to the conference. |
| |
| 5. |
Deadline for Submission |
The deadline for all submissions
is 15 December 2006. No late submissions will be accepted.
Please email your abstract or proposal to k.kelly@ru.ac.za
AND info@samea.org.za. Please write SAMEA conference submission
in the subject line of your email and indicate in the first
line of the accompanying email whether your submission is
for a pre-conference workshop, an oral presentation, a poster
presentation or a panel discussion.
You will be notified of the outcome of the selection process
on 15 January 2007.
Any queries relating to the submission process should be
addressed to info@samea.org.za
AND k.kelly@ru.ac.za. |
